Questions & answers
by Executiva

Third-Party Management is a business practice focused on ensuring legal and financial certainty in the execution of contractual obligations with external partners. It involves the careful oversight and administration of supplier relationships, with an emphasis on legal compliance and meeting financial commitments.

A Third-Party Management operates through the implementation of processes aimed at ensuring legal and financial security. This includes the careful selection of suppliers and the constant monitoring of compliance with contractual obligations. The ability to mitigate risks and the application of corrective measures are crucial aspects of this process.

Payroll BPO refers to outsourcing a company’s payroll processing to a specialized external provider. This practice aims to ensure efficiency and compliance in the calculation of salaries, discounts, taxes, and other obligations related to employees, allowing the company to stay focused on its core activities.

Third-Party Management benefits the company by mitigating the legal risks of outsourcing. Through rigorous selection processes, continuous monitoring, and regular audits, the company maintains control over third-party compliance. This approach allows you to identify and correct issues, ensuring legal compliance and the ability to terminate contracts if necessary.

Consider:

• Experience and Reputation: Evaluate the company’s track record and reputation.
• Specialization: Choose a partner who understands your specific needs.
• Ability to Scale: Make sure the company can grow along with yours.

Implement:

• Non-Disclosure Agreements (NDAs): They protect sensitive information.
• Access Controls: Restrict access to authorized personnel only.
• Regular Audits: Check compliance with security policies.
• Encryption and Data Security: Protect data during transfer and storage.

A robust approval process offers:

• Guaranteed Quality: Qualified suppliers deliver reliable products and services.
• Risk Reduction: Less chance of legal, operational or quality problems.
• Efficiency: Standardized processes save time and resources.
• Regulatory Compliance: Compliance with legal and regulatory requirements.

• Lower quality: Unqualified suppliers may deliver low-quality products or services.
• Legal Risks: Failure to approve may result in litigation or penalties.
• Impact on Reputation: Problems with suppliers affect the company’s image.

Regulatory compliance ensures that suppliers meet legal requirements, such as:

• Safe work: Compliance with labor and safety laws.
• Environment: Compliance with environmental regulations.
• Ethics and Anti-Corruption: Prevention of unethical practices.

• Define Clear Criteria: Establish objective standards for evaluation.
• Regularly Assess: Reevaluate suppliers periodically.
• Communicate: Maintain an open dialog with suppliers.
• Automate Processes: Use tools to speed up approval.

SG3 is a Third Party Management platform offered by Executiva Outsourcing. It allows companies to manage their outsourced suppliers efficiently, with features such as permanent auditing and supplier approval. SG3 aims to reduce liabilities and promote sustainable growth.

There are two options:

• SG3 with Specialized Service: In addition to the software, you hire our specialized team to carry out some recurring activities, such as Auditing and others.
• SG3 SaaS (Software as a Service): In this option, you only purchase the software for internal use.

SG3 offers an audit methodology that ensures broad compliance and scalability across all outsourcing processes. It identifies risks, promotes compliance and helps maintain your company’s financial health.

SGFor is a specific tool for Supplier Approval launched by Executiva Outsourcing. It allows you to evaluate and qualify suppliers before establishing commercial partnerships.

• Financial Certification: Evaluates hiring risks based on financial analyzes and certificates.
• Due Diligence: Conducts detailed research on the CNPJ or CPF of supplier partners.
• Simplified Risk Certification: Shows the fiscal and tax status of the supplier company.